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Reviewing Applicants
Once you have logged in to the recruitment account on Indeed, you will see a list of job advertisements we are running. To view a list of unreviewed candidates, select 'Awaiting' on the job you are reviewing for.
Select the top candidate and review their application, including the matching criteria.
If you feel satisfied a candidate would be suitable and they've completed any questions when applying, shortlist them by selecting the tick ✔️.
View the next candidate.
If the applicant is unsuitable, select the '✖️' button.
Once you're happy with the number of shortlisted applicants, BCC all individuals with the Initial Message using the email provided in their application. Set the candidates' status' as 'Contacting' once you contact them.
Initial Message Templates
Due to availability constraints, we no longer offer virtual meetings via Google Meets. Applicants will be directed to complete VIPR.
Email Subject: [Input Role] Volunteer Application
Social Media
Hello,
Thank you for applying to join Take Back Your Mind UK's Social Media Department!
Some Basic Info
This role is entirely remote and online based.
We primarily use Google Suite (workspace)
There are opportunities to move around the organisation, and progress to voluntary leadership roles.
Although we ask for between 4-8 hours a month, contributions are fundamentally availability based, so we'll ask your availability when you start.
Below is a link to complete an online introductory chat with VIPR, "without the people". If you complete it and find you'd benefit from a chat with a human, let us know.
Kindly,
Introductory Chat
Applicants will be prompted to utilise VIPR before being offered an audio/video chat; these can be held via telephone, Teams, Google Meets, or Zoom. We ask that virtual chats are only done when the applicant requests it.
We keep introductory chats as informal as possible, so although we like to have a structure, it's okay to deviate.
VIPR - Volunteer Introductory Presentation Resource - allows applicants to complete an online read-only version of the Volunteer Introductory Chat. If this option is selected by the individual, you likely will not be told, but they may ask for direction once completed, if they wish to continue.
Onboarding
After the individual has confirmed their interest in joining, or seeks direction after completing VIPR, send the joining volunteer our 'Welcome' email with the required documents. You can use the template provided below. The wording can be amended to suit each individual for a better person-centred approach. The text may need reformatting once pasted.
If the new starter completes self-registration via VIPR, you will not need to send a welcome email; however, the VINFO Completion material should be sent once their registration is confirmed, either by HR or the new starter.
Social Media Welcome Email
Hello [NAME],
It’s great to have you here with us in the organisation! We’re excited to have you on this journey to create healthier minds.
What’s next?
Please read and sign the documents by following the links below.
VINFO SUBMIT - Your Information
Accessing Our Resources
You will need a Google account to access our internal resources. We request volunteers to create an account for work purposes with the format firstname.lastname.tbymuk@gmail.com or any other appropriate configuration, which includes 'tbymuk'.
Once you have completed the above, use the following link to access our internal resources. Your access may take a short while to be enabled.
Following those steps
If you have the following, Social Media asks that you provide them for access to posting platforms.
Facebook Profile link.
LinkedIn Profile link.
Kindly,
VINFO Completion
Thank you for completing the forms sent to you.
Each department has its own induction material, so we've added the relevant link to the materials below.
Social Media Onboarding Course - 20-30 mins
Once you have access to the V-HUB, you'll be able to take a look at the other courses available, which are not part of your induction.
Further Guidance
When we onboard volunteers, we ask them to provide certain details and documents for our records. The information below details what we request & require.
What We Request
Title & Prononous
Education & Qualifications
Work Experience
Emergency Contacts
Information about a person's disabilities and the need for reasonable adjustments and considerations.
What We Require
Name
Date of Birth
Address
Personal Contact Details.
Identification
Share Code (if settling in the UK)
DBS Cert No. or for the volunteer to complete a Basic DBS Check application, or a Disclosure Scotland certificate. (role specific)
What is NOT Required
Sexual Orientation
Race/Ethnicity
Religion
Sex/Gender
Title & Pronouns
Information about a person's disabilities and the need for reasonable adjustments and considerations.
Emergency Contacts
We collect information such as emergency contact details for eventualities concerning health and well-being, which we sincerely hope do not happen.
We collect information about a person's right to work as a legal obligation.
We collect information about someone's work or educational status in case we are contacted or are REQUIRED to contact them. We use contact details of an individual's educational centre to report the hours they contribute, should it be part of a work experience program.
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